Data room confidential mode is a feature which allows the virtual data room administrator to limit a particular user’s access to the VDR in accordance with their IP address or device type. It’s an invaluable tool for M&A deals as well as other shady business ventures.

A reputable provider will offer users to customize their rights and two-factor authentication. They will also offer a remote shred feature that deletes documents downloaded after an administrator has removed access. They will also be able handle the most popular formats for files that include PDFs and Excel XLSXs. The most reliable providers can put watermarks to files that users download, which can deter users from sharing copies the files online. They can set an expiration date for files that are downloaded to prevent downloads that are not authorized.

Other useful tools include redaction, which allows administrators to eliminate (black out) portions of text or particular areas of a document from view of authorized users. This is crucial because it protects all sensitive business information and personally identifiable information from hackers. Most reliable VDR providers can modify PDF documents, Doc, Docx Txt, PPT, PPTX GIF, JPG, and Q&A files.

Some providers let users print out documents that automatically include a “watermark” and even download the original version. Additionally, a reputable provider will provide users with the ability to ask questions and answer which helps them talk about files in the data room, and save answers in an easily searchable database. This is an excellent tool for M&A transactions or any other due diligence project.