Choose a business that offers either a demo or trial account when you are choosing software for board meetings. This will allow you to see how easy it is to use and the advantages it can provide. It is also important to inquire about the quality of customer service and how fast they will respond to your questions or concerns.
Board management tools help reduce the time spent on meeting preparation by automating processes such as finding the most effective meeting times and gathering RSVP responses and arranging meetings for recurring meetings. They also help to share and collaborate on documents by putting over here them in a central place. Board meeting software can reduce travel costs because it allows your members to take part in meetings from anywhere.
When they’re in the office or on the road Board members require access to their documents and meeting notes in real-time. Find a portal that provides mobile support so that directors are able to access their meeting materials from anywhere and anytime. Accessing meeting materials on their phone or tablet allows directors to remain connected to the board even when they are away from their office or in a foreign place.
The best boards portals come with enhanced security features to keep sensitive information secure. Make sure to look for SOC-II certifications to ensure that confidential documents that the board reviews remain within the virtual boardroom and don’t become the subject of lawsuits that are frivolous or fishing expeditions. They should also allow anonymity in voting on sensitive subjects to ensure that everyone’s voice is heard.